The best way to prevent conflicted copies is to create a “Currently under edit” folder. Before you start working on any document:
- Sync all files to check that no one else is working on the document.
- Move it to the “Currently under edit” folder.
- Sync this change so your team members know someone is working on the document.
- Edit the document as wished.
- Once done, move it back to its original folder and sync all changes.